Prepare Your Chapter for the New Year

Planning ahead will help you start 2014 on the right foot.

As a chapter officer, there is so much to do to prepare your chapter for the year ahead. If you served your chapter in 2013, you’re probably wondering where the time went and how you can help 2014 officers; or if you’re a new officer, you’re probably feeling a little unsure about what you need to do and where to start.

Plan Ahead

Even with all of the extra activities in your life that the holidays bring, it’s important to start planning out the new year for your chapter by having a meeting with the outgoing and incoming officers. At this officer meeting, you can set chapter meeting and examination dates. Other important year-end tasks for your agenda include:
Make sure the new president and treasurer plan some time with the outgoing officers at the bank to transfer signatures; your 2013 treasurer has until Dec. 31, 2013 to report the year-end financial report to the AAPC Local Chapter Department.
Plan the education content for your January meeting, and don’t forget to request continuing education units (CEUs) early.
If you’ve never read the Local Chapter Handbook, this is a good time to go through it. Keep in mind, however, that revisions come out in January, so you’ll have to read it again next month.

Make the Most of AAPCCA Resources

AAPC Chapter Association (AAPCCA) is here to foster your chapter’s success. To help you make your chapter the best it can be in 2014, the AAPCCA board of directors and AAPC Local Chapter Department put together easy-to-access resources on AAPC’s website:
All 2014 officers and their contact information will be listed on the AAPC website when they change over. To find the officers for your chapter, log in to your AAPC account and go here.
Officers can access the Officer Resources tab under My Local Chapter. Here you’ll find forms, meeting ideas, May MAYnia information, best practices, code of conduct, etc. There are more than 20 PowerPoint presentations for you to use at chapter meetings. These presentations are ready to be presented by any chapter officer who has experience with the subject. If you don’t see a topic that you are comfortable presenting, keep checking because AAPCCA keeps adding them.
A fun way to get your members involved in your meetings is through games. Under Coding Games, there are links to instructions for games based on Hollywood Squares, Jeopardy, and Who Wants to Be a Millionaire. You can also create Wheel of Fortune-like games or make anatomy puzzles, such as a seek-and-find or crossword puzzles.
Use the AAPC Member Forum (under Local Chapters and Local Chapter Officers) to post questions or answer questions about your local chapters.
Check out our Facebook page, where you can connect with AAPC members. AAPCCA board of directors looks forward to hearing from you. Our motto is, “You are our most important product!” Look for timely information in the Chapter Officer News, which the Local Chapter Department sends out every month via email to all chapter officers.
These advance preparations will help you make 2014 the best year ever for yourself, your fellow officers—and most importantly, for your members.
As H. Jackson Brown Jr. said, “The best preparation for tomorrow is doing your best today.”

Susan Ward, CPC, CPC-H, CPC-I, CEMC, CPCD, CPRC, is coding and billing manager for Travis C. Holcombe, MD. She has 20 years of coding and billing experience, is an AAPC workshop presenter and AAPC ICD-10 trainer, and served on the AAPC National Advisory Board (NAB) from 2007-2009. Ward was the 2012 president of the West Valley Glendale chapter, and has held offices with the Phoenix chapter. She is also a member of the 2012-2013 AAPCCA board of directors, region 8-West.
Renee Dustman
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Renee Dustman, BS, AAPC MACRA Proficient, is managing editor - content & editorial at AAPC. She holds a Bachelor of Science degree in Media Communications - Journalism. Renee has more than 20 years experience in journalistic reporting, print production, graphic design, and content management. Follow her on Twitter @dustman_aapc.

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