JAN – Make Your Chapter A Success in 2014

Following is important information all officers need to know to make their chapters successful.
A list of your chapter members is provided online
Log in with your username and password, scroll over My AAPC and click on My Chapter. Find the link on the left that says Officers/Members and click on Chapter Members. You can download your list to an Excel spreadsheet.
Specialty CEUs may be offered at chapter meetings
When requesting CEUs for a chapter meeting, you may also request specialty CEU approval at the same time as long as the education qualifies. It would be wise to be aware of the specialty credentials held by your local members and then plan meetings around those topics. Offering the needed specialty CEUs may help build chapter attendance.
Chapter minutes are to be uploaded online
Each time a meeting is held, officers are required to submit the minutes within ten days to AAPC by uploading them in the Index/Catalog Number area of the Local Chapter Events web page.
AAPC has provided a CPC Review Tool online
Available for presentation by officers only, this tool can be used to offer a review class for those members looking to become CPC certified. The tool which is a PowerPoint presentation is designed to be used in conjunction with the CPC study guide. A separate handout is also available.
Chapters can purchase study guides (and other products) at a discounted price
For your local chapter review classes, consider purchasing study guides for the attendees at $5 off the normal member price! When attendees pass the exam you can purchase credential pins also at a discounted price. Check out the products that are only available through local chapters.
Proctors must be experienced
Chapter officers carry the great responsibility of ensuring AAPC’s certification examinations are proctored accurately. The first proctor should always be a current officer and an experienced proctor and mentor the second proctor. To provide inexperienced officers with proctoring experience, suggest they join you at an exam so they will be prepared when they are needed.
AAPC updates the proctor instructions often
Even experienced proctors should always read the proctor instructions sent with the exams. AAPC makes changes in processes often to better serve the members, and proctors must be aware of updates each time.
Chapters shouldn’t charge dues
AAPC members already pay national dues so chapters should not charge local dues. However, it is permissible to charge for meeting expenses. Chapters desiring to make money may hold seminars.
Your local chapter has its own logo
If you do not have a copy of the new logo, please email us at localchapters@aapc.com.
You should take responsibility for your new position:

  • Read over your specific responsibilities and plan how to accomplish them.
  • Scan through the table of contents of the AAPC Local Chapter Handbook so you’ll be familiar with where to go when you need specific information.
  • Peruse the officer area of AAPC’s website. Log on with your username and password, scroll over My AAPC and click on My Chapter. In the left navigation you’ll find all sorts of information for officers including how to schedule events, the handbook, forms, meetings ideas, and a whole lot more.
  • Schedule a time to participate in officer training. There are changes taking place all the time so even seasoned officers must do this.

There’s an officer forum just for chapter officers
That’s where you can network with officers from across the country. Why reinvent the wheel when you can ask the experts to share ideas? Find the forum by logging in with your username and password, scrolling over Networking and clicking on Forums Homepage.
Chapter officers can qualify for a discount to AAPC’s national conference – HEALTHCON
Those officers from chapters that have held at least 6 meetings where CEUs are offered, sponsored at least 4 exams, and have fulfilled the duties and responsibilities of their positions are eligible for the $300 discount off national conference. 2013 officers receive the discount off registration for the upcoming national conference April 13-16, in Nashville, Tennessee.
Watch for an online deposit February 15th
Reimbursement requests for meetings held during the 4th quarter of 2013 were due January 15th.
Chapter assessment
The AAPCCA Board of Directors governs the local chapters and is supported in part by yearly assessments from the local chapters. These assessments are automatically held from the 4th quarter reimbursements and are calculated by the amount each chapter earned through attendance at chapter meetings and proctoring exams during the year. No assessment is taken from the amounts chapters earn through their own workshops, seminars, or other activities.

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