Your Chapter Can Be Successful if you Follow These Steps

Step #1 – Hold an officers’ meeting:

  • Get acquainted with one another. The most successful chapters have leaders who work as a team and communicate openly.
  • Together, review the responsibilities and general expectations of each officer as outlined in the 2019 Local Chapter Handbook.
    • Allow each person to fulfill his or her respective role.
    • Respect each other’s contributions, even when they are different from your style.
  • Discuss the unique needs of the members in your chapter.
    • Consider surveying the members regularly so you are acquainted with the local needs.
  • Make a calendar outline for the year remembering that chapters are required to:
    • Offer at least six educational events annually where CEUs are offered
      • Four of the education events must be meetings.
      • The other two events may be meetings, seminars, or virtual meetings.
    • Proctor exams four times a year, once each quarter
      • ADA approved exam sites must be hosted twice a year, either in the 1st and 3rd quarters or in the 2nd and 4th
    • Participate in special events such as:
      • May MAYnia – Plan this event well in advance so you have plenty of time to publicize.
      • Elections – Hold elections in October and be sure to give the members 30 days advance notice
        • Nominations should be held in September.
      • Meet deadlines

 Step #2 – Take responsibility for your new position

  • Attend officer training. This year it is being offered virtually so you can attend at a time that is convenient for you.
    • Watch for information from the AAPCCA Board of Directors.
  • Read over your specific responsibilities in the AAPC Local Chapter Handbook and plan how to accomplish them.
    • Scan through the table of contents so you’ll be familiar with where to go when you need specific information.
  • Peruse the officer area of AAPC’s website. Log on with your username and password, scroll over My AAPC and click on My Chapter. In the left navigation you’ll find all the information for officers including:
    • Where to find and download the member list
    • Ideas for meetings
    • How to get approval for CEUs for educational events
    • How to mark attendance at chapter meetings
    • How to schedule exams
    • Where to submit financial information
  • Keep an eye out for the monthly officer news.
    • When changes take place, announcements are made, or information is disseminated, it is usually through the monthly officer news.
    • Officer News is emailed to all officers at the beginning of the month but can also be found online in the officer area
      • Read the news and answer a quiz each month for .5 CEU

Step #3 – Make sure your chapter is run professionally

  • Be well-prepared for your meetings
    • Start and end the meetings on time and as planned
    • Use an agenda
    • Be sure to share the Hotsheet each meeting to the members
    • Involve all officers in each meeting
    • Provide a variety of educational content at your meetings; always give CEUs
    • Always advertise meetings well in advance
  • Help members feel welcome
    • Know the members, call them by name
    • Be familiar with their employment and their certifications
    • Poll your members often on their expectations

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