Quarterly Reimbursements to Chapters

4th Q 2018 reimbursement paid last week
Call your bank or visit your bank’s online statement to ensure you received the reimbursement. This will cover meetings and exams held in October, November and December of last year. Remember that the annual AAPCCA assessment will be deducted from that earned amount. If you have questions on the exams and meetings covered in your online deposit, feel free to contact us at 800-626-2633.

Chapters are earning the 1st Q 2019 reimbursements now
In order to ensure your 1st Q 2019 reimbursement will be auto-deposited into your chapter checking account in May, make sure you have marked attendance online, uploaded income and expenses, and uploaded a bank statement for January, February and March.

Mark attendance online
To be eligible for the reimbursement, ensure your meeting attendance has been marked on AAPC’s website within 30 days of the meeting. (Attendance for a meeting held February 10th should be marked online no later than March 10th.) Attendance not marked within 30 days after the meeting will be forfeited as the system locks at that time. If you have any questions on how to mark attendance online, we will be happy to walk you through these easy steps. Simply call us at 800-626-2633.

Financial information is also required
Chapter treasurers are also required to report income, expenses and to upload a bank statement on AAPC’s website each month in order to receive reimbursements. Each month the treasurer should go online and input the total amount of money earned by the chapter that month and the total amount of money spent in that month. When the corresponding bank statement is available, the treasurer should upload it in the appropriate month. (We realize the bank statement for February may not be available until March.)

This information should be reported monthly as soon as it is received but no later than the end of the following month. For example, February financial information should be reported as soon as the bank statement is available, but no later than the end of March. Failure to provide this information will result in loss of the earned reimbursement for that quarter, as outlined in the Local Chapter Handbook. Review the following payment schedule for details.

                                                                                                                                                                                                                                                                                                      Final Deadline to Upload Bank Statements               

Quarters                      and Input Amounts Earned and Spent                   Receive Payment 

1st – Jan, Feb, Mar                  End of April                                                     May

2nd – Apr, May, Jun                  End of July                                                       August

3rd – Jul, Aug, Sep                     End of October                                                November

4th – Oct, Nov, Dec                   End of January                                                February

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