jcochran
Guest
Good Morning Everyone,
I work for a non-profit psychiatric clinic that sees client's on a sliding fee scale when they are not insured. I recently came across a very interesting issue and need some guidance.
A client that we had previously seen for several years on sliding fee presented back to our clinic to resume her therapy, at which time we were informed that she has BCBS as of 10/1/11. No problem, right…
Well BCBS has requested pre-existing information and requested all records beginning 10/8/08. Again, shouldn't be a problem….
Well, while gathering the chart notes from 2008-2009, I originally thought that we were missing about 10 notes, which I absolutely couldn't believe.
After a ton of research, I discovered that one of our clinicians accidently listed dates as XX/XX/2008 instead of XX/XX/2009.
The clinicians return to clinic notes for each one corresponds to the dates the client was seen in 2009; however the date of service is listed as 2008. I did verify that this client was not seen on the 2008 dates, only the 2009.
So my question is, is there any law/guideline for adding and addendum to correct the date on these 10+ notes so that I can submit the information requested.
I checked these forums, as well as CMS, and couldn't find an exact time limit, but I just wanted to double check. The only documentation we would be changing is date of service from XX/XX/2008 to XX/XX/2009.
I work for a non-profit psychiatric clinic that sees client's on a sliding fee scale when they are not insured. I recently came across a very interesting issue and need some guidance.
A client that we had previously seen for several years on sliding fee presented back to our clinic to resume her therapy, at which time we were informed that she has BCBS as of 10/1/11. No problem, right…
Well BCBS has requested pre-existing information and requested all records beginning 10/8/08. Again, shouldn't be a problem….
Well, while gathering the chart notes from 2008-2009, I originally thought that we were missing about 10 notes, which I absolutely couldn't believe.
After a ton of research, I discovered that one of our clinicians accidently listed dates as XX/XX/2008 instead of XX/XX/2009.
The clinicians return to clinic notes for each one corresponds to the dates the client was seen in 2009; however the date of service is listed as 2008. I did verify that this client was not seen on the 2008 dates, only the 2009.
So my question is, is there any law/guideline for adding and addendum to correct the date on these 10+ notes so that I can submit the information requested.
I checked these forums, as well as CMS, and couldn't find an exact time limit, but I just wanted to double check. The only documentation we would be changing is date of service from XX/XX/2008 to XX/XX/2009.