Wiki Client never cashed check, can I write it off?

[morgantbradley]

Hello!

I have been unable to find any reliable sources to answer my question. My office sent out 2 small checks early 2019 for $5 and $12.79 to two separate clients that are no longer clients at our facility. They never cashed them so they're being voided, however, in my EHR system we posted the refund so now I am wondering if we are allowed to "write off" those two credits?

Thank you,

Morgan Bradley
Spokane, WA

 

[sls314]

Have you checked to see what your state's requirements are about unclaimed funds?

I know in my state if a check is uncashed, after a certain length of time it gets submitted to the state department of unclaimed funds.

I actually ended up with $9 on my state's unclaimed funds list, because a unbeknownst to me a dentist had mailed me a refund check at an old address. When they couldn't find a current address for me, they had to follow my state's unclaimed funds procedure.

 

[thomas7331]

Agreed, you cannot write off the credit balance - if you're unable to contact the rightful owner you'll need to turn the funds over as unclaimed property. If you're in WA state, you can find more information here: https://ucp.dor.wa.gov/holderContent.aspx