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Thread: Ros

  1. #1

    Default Ros

    AAPC: Back to School
    We (the coders) are having a lot of trouble auditing our ROS

    Our docs insist on documenting no change from previous visit.

    I am not sure what an insurance company would allow

    Most of the time the docs do not date what visit they are reffering to and if they do - that visit says no change from previous visit and so on.

    Does any one else have this problem and what is acceptable?

    Thnaks Heather

  2. #2
    Join Date
    Apr 2007
    Knoxville, TN


    A provider can refer back to the ROS on another date of service and/or the Past Family Social History-- BUT he MUST take the reader there. For example,
    "ALL ROS has been reviewed from the 11-1-2007 encounter and ALL systems remain unchanged."
    The KEY is when you are auditing a note, we have to be able to count how many systems to give them credit for so he/she must say how many they reviewed. If then they also tell you where this information is in the chart (and they actually did review it with the patient) then it becomes billable.

    I recommend to all of my physician's that they initial and date the entry they are referring to so that we can prove he/she was actually there reviewing the record- that is not a documentation requirment, but is recommended.

    So they can refer back, but they must tell me where they are referring to and what they are referring to. If they do this, then anytime an insuranc carrier request that record, the form or other date of service encounter that has the information they referred to MUST be sent with the current note. Otherwise, the documentation is not complete.

    Sorry I rambled on and on.....


  3. #3
    Join Date
    Apr 2007


    ssmith is correct; they have to link the date of the note they are referring to.....or else it wont be accepted in an audit.
    Dawnelle Beall, CPC, CPMA, CPC-I
    Licensed AAPC PMCC Instructor
    AAPC ICD-10CM Certified Trainer

  4. #4
    Join Date
    Apr 2007
    Las Vegas


    can you please provide documentation regarding this? I have the same issues w/ all of my docs.

    Malama pono,

    Sundae Yomes

  5. #5
    Join Date
    Apr 2007
    North Carolina


    !DG: A ROS and/or a PFSH obtained during an earlier encounter does not
    need to be re-recorded if there is evidence that the physician reviewed
    and updated the previous information. This may occur when a
    physician updates his or her own record or in an institutional setting or
    group practice where many physicians use a common record. The
    review and update may be documented by:
    • describing any new ROS and/or PFSH information or noting
    there has been no change in the information; and
    • noting the date and location of the earlier ROS and/or PFSH.

    Page 8 for the 97 guidelines


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