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Thread: Staying Organized

  1. #1

    Unhappy Staying Organized

    AAPC: Back to School
    I am trying to keep myself organized. I have over 50 departments I am reviewing denied claims on and some require appeals. My biggest fear is that I will forget about following up on a claim and possibly loose reimbursement as a result.
    Our PMS does have a note section and on some claims I can set for alarms but not always. Any ideas or suggestions would be greatly appreciated
    Thanks for your help and input.

  2. #2
    Join Date
    Apr 2007

    Default Staying Organized

    Wow--that's a lot to keep track of!

    A couple of things that have worked well for me in the past were filing my appeals alphabetically by patient last name so I can find them easily. I also kept notes each time I followed up on them, and kept the notes with the original copy of the appeal (you never know when you need to resend it!)

    Something else I've found useful is the Tasks function in Microsoft Outlook. If you have it you can set up electronic reminders in your email that can be used to prompt you to follow up.

    Take care (and good luck!)

  3. #3


    thank you, i didn't think about using outlook reminders :-)

  4. #4
    Join Date
    Apr 2007
    Lincoln, NE



    Great idea about outlook. I'll have to try that.

    If you're a "paper" person, my follow up people have a lateral file (numbered 1-31) that fits on their desk. They put the appeal in the pocket number of the date they want to follow up. They came in today and pulled out the "21st" and did their follow up.

    Julie, CPC
    Last edited by jdrueppel; 02-15-2009 at 11:39 AM.

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