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Thread: Billing Job Responsibilities

  1. #1
    Join Date
    Apr 2007

    Question Billing Job Responsibilities

    AAPC: Back to School
    Hey, we have a new doctor coming aboard this summer, making our total 6 and this will change our billing department. I currently have 3 billers who have the the insurance carriers divided amoung them with each one have a main carrier (i.e. Biller 1 has insurance carriers A-Z and Medicare). We have added a 4th biller and I was thinking of how to fairly distribute the work. My initial thought was each biller be responsible for particular doctors and maybe a major carrier??? Would love some feedback how other practices manage their claim follow-up and give ANY sugguestions!!!!

  2. #2


    I would recommend:
    2 persons on data/charge entry (depending on volume and software, can also manage other responsibilities)
    1 person payment posting
    1 person on A/R and denial follow up

    Enjoy the day,

  3. #3
    Join Date
    Apr 2007
    Temple, TX

    Default billing

    Are you doing strictly insurance follow up? That is what I am assuming by your question.

    If you are just doing follow up, the way an office I have worked in would do this:

    Give each one a major carrier (3 billers had commercial, 1 biller was Medicare, and 1 was Medicaid) for a total of 5. Medicare and Medicaid were very time consuming and had many "special" rules, so they really need a dedicated person. Since you are 4 you could do 2 on commercial. And if the Medicare/Medicaid had lag time they can help with commercial. Then the numerous smaller carriers (less denials) were put into an alphabetical file (organized by carrier) and worked daily along with the assigned carrier.

    If you are asking for both billing and follow -up, Greg's suggestions are a great way to go, depending on volume of course. You want to avoid the same person who does your payment posting from having any other "billing" duties. They should not be posting charges and posting payments. That can get very sticky, fast!

    Are the 6 doctors seeing around the same number of patients per day? That will make a difference for each one to have a specific doctor and or major carrier. Obviously someone is going to have more than one doctor if that is the route you go. So, the others with a single doctor could also have a major carrier.

    I hope this helps. Good luck.

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