OASIS Alert

Published on Tue Sep 01, 2009 PDF

Sequencing and severity may not go handin-hand in home care diagnosis coding.

The Centers for Medicare & Medicaid Services says only the assessing clinician -- not the coder -- can determine the primary and secondary diagnoses and assign the severity. But here's what you can do: Confer with the clinician if you think other sequencing is more accurate--which may just result in improving your agency's bottom line.

Ensure your diagnosis codes are sequenced correctly with the following guidelines from Lisa Selman-Holman, consultant and principle of Selman-Holman & Associates in Denton, Texas.

This diagnosis should be the chief reason for home care -- the diagnosis most related to the current plan of treatment. It may be related to the patient's most recent hospital stay, but that's not always the case. The principle diagnosis must always be related to the services your agency provides.

Make a choice: If two or more diagnoses meet this definition of the principle diagnosis, just choose one. But the principle diagnosis should be the one that best represents the most acute condition and requires the most intensive services.

Mistake: Don't choose the principle diagnosis based solely on which skilled discipline has the most visits. This is rarely the determining factor, Selman-Holman says.

Secondary doesn't mean second in home health diagnosis code sequencing. To help reduce confusion over this, CMS has renamed these co-morbidity diagnoses "other."

Secondary (or other) diagnoses include all conditions that coexisted at the time the plan of care was established, those that developed subsequently, or those that affect the treatment or care. Secondary (or other) diagnoses include those actively addressed in the plan of care as well as any co-morbidity affecting the patient's responsiveness to treatment and rehabilitative prognosis. This is true even if the condition is not the focus of any home health treatment, according to chapter 8 of the OASIS instructions.

Recent direction from CMS states that if the diagnosis impacts the patient's responsiveness to treatment, then the clinician must at least mention the diagnosis in the plan of care.

Caution: Don't include codes for conditions that have only historical significance and won't impact patient progress or outcome.

Exception: List history V codes when the historical condition has an impact on the current care or influences treatment, such as when your patient has a history of cancer.

The American Hospital Association's Coding Clinic advises that certain co-morbidities should always be coded if the patient has them because they impact care even in the absence of documented active intervention.

These diagnoses include:

• Diabetes

• Hypertension

• Chronic diseases such as Parkinson's

• Chronic obstructive pulmonary disease (COPD) and asthma

• Blindness

• Status amputation

• Peripheral vascular disease (PVD)

• Coronary artery disease (CAD), chronic heart failure (CHF)

• History of malignant neoplasm when care is directed at a current neoplasm or is otherwise impacted.

After listing the chief reason for home care as the principle diagnosis, Selman-Holman suggests asking the following questions to help make sequencing decisions:

• Which of the other diagnoses need active intervention?

• Which of the other diagnoses will impact the healing or recovery of the primary diagnosis the most?

• What other diagnoses will impact the care even if interventions aren't needed?

Remember: V codes are not diagnoses in the true sense of the word; they represent reasons for encounters. Numeric codes reflect the seriousness of the patient's condition better than V codes, CMS states in Attachment D. Use V codes sparingly and only as necessary, as official coding guidelines instruct.

CMS indicates that there is no requirement to sequence in order of the plan of care.But it just makes sense that your clinical documentation will support the diagnoses selected if the clinician/coder considers the plan of care when sequencing diagnosis codes, Selman-Holman says.

Important: You don't have to code in order of severity. CMS differentiates between severity index and seriousness of the patient's condition.