Ob-Gyn Coding Alert

Question: We have a patient who came for a bone density scan we knew Medicare wasn’t likely going to cover because she just had one last year and we had her sign an advance beneficiary notice. As we suspected, her Medicare carrier did not pay for the service (77080) because the service is only covered once every two years. Now the patient is saying she didn’t understand what the ABN meant and is refusing to pay. What should I do?

Michigan Subscriber

Answer: Explain to the patient that she must pay because she signed the advanced beneficiary notice (ABN). You can consider setting up a payment plan if the amount is more than the patient can comfortably pay, but, assuming you are following ABN requirements, the patient is definitely responsible for the bill. Follow your practice’s patient billing and collections policies to determine how you will proceed if the patient continues non-payment.

Definition: An ABN is a written notice a provider gives a Medicare beneficiary before furnishing items or services when the provider thinks that Medicare will not pay on the basis of medical reasonableness or medical necessity. Remember these additional factors:

You’ve already put the patient on notice that Medicare coverage is unlikely. With this information, the patient is then in a better position as a healthcare consumer to make an informed decision about which services he may have to pay for out of pocket or through other insurance.

Mistake: When issuing an ABN, you must advise the Medicare beneficiary that she will be personally and fully responsible for payment of all items and services specified on the ABN if Medicare denies the claim. According to Medicare’s Web site, you should give this information to the patient before placing the patient in an examination room and actually performing the service.

An ABN is improperly issued under the following circumstances:

• When the provider refuses to answer inquiries from a patient or the patient’s authorized representative.
• When you used an ABN to shift liability to the beneficiary for items/services when you should consider full payment for those items/services already bundled into other payments.

Your failure to provide a proper ABN in situations when you need one you may result in your practice being found liable. In most situations, however, you should simply remind the patient that she has signed the ABN and that you explained at that time that she must pay if Medicare doesn’t. Suggest that the patient contact Medicare if she has further questions. You might also want to review your protocol with all staff who will be dealing with ABN signatures to ensure that everyone is giving the patient information in a clear straightforward manner.