Employee vaccinations

stephmescher

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Messages
39
Location
Dyersvile, IA
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I was wondering if I could ask a question regarding flu shots for employees? Our facility suggests that everyone get a flu shot yearly. We sign a form stating we either accept or decline the shot. For billing purposes would you:
1. Provide this at no cost to the employee.
2. File insurance to companies that are in network and recommend employees that are not in network to go to their PCP.
3 File all insurance and eat the cost for shots that are not covered. What are the legalities surrounding this?
Any guidance would be appreciated- if there are websites you can guide me to that would be great also
Thanks
 

sab001

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52
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Pasadena/LaPorte Texas Chapter
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Legalities? Mostly, be consistent.
The Human Resources department should reach out to the insurance representative and indicate the company's desire to provide a flu vaccine to all employees. The insurance company will provide instructions at that time. Sometimes, the insurance program will send their own medical staff to administer the vaccine to the plan members. The employee's insurance plan will take the employee's insurance information and bill accordingly with usually no cost to the employee.

Another option is for the business to hire an outside vendor not directly affilitiated with the insurance plan. If the vendor can bill the patient's insurance, there is usually no cost to the patient. Any costs incurred through the vendor would be a company operational expense and should not be billed to the employee.

If the employee desires to receive a flu vaccine but does not show. The employee should be encouraged to seek the vaccine elsewhere at a place that accepts the insurance.
 

stephmescher

Networker
Messages
39
Location
Dyersvile, IA
Best answers
0
Legalities? Mostly, be consistent.
The Human Resources department should reach out to the insurance representative and indicate the company's desire to provide a flu vaccine to all employees. The insurance company will provide instructions at that time. Sometimes, the insurance program will send their own medical staff to administer the vaccine to the plan members. The employee's insurance plan will take the employee's insurance information and bill accordingly with usually no cost to the employee.

Another option is for the business to hire an outside vendor not directly affilitiated with the insurance plan. If the vendor can bill the patient's insurance, there is usually no cost to the patient. Any costs incurred through the vendor would be a company operational expense and should not be billed to the employee.

If the employee desires to receive a flu vaccine but does not show. The employee should be encouraged to seek the vaccine elsewhere at a place that accepts the insurance.
Our employee health nurse usually provides them so we would never have an outside company come in. Should we verify with each individual insurance company on how to handle the balances if they are not paid for some reason as not all our employees have the same insurance? Employees with insurance we do not participate in, can we bill, get the denial of out of network and do a write off so there is no cost to the employee or should we be sending them to their regular Dr for administration?
 
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