Resources and Guidelines
AAPC CEU Mission
All members and business associates of AAPC must uphold a higher standard in education. Certified Professional Coders must choose continuing education that stretches their skill levels. Vendors must provide quality in curriculum. AAPC's national office must develop a comprehensive list of CEU opportunities, and provide vendors with timely and consistent CEU approvals.
Through AAPC, medical coders undergo a rigorous examination to ensure they are qualified to become Certified Professional Coders. AAPC's 22 specialty credentials enable coders to demonstrate superior levels of expertise in their respective specialty disciplines. All are expected to update their skills throughout their careers. To verify the continuation of their education, AAPC requires all credentialed coders to obtain continuing education units (CEUs) and submit them to AAPC every two years. The CEUs must come from a large pool of CEUs that have received prior approval by AAPC. AAPC grants prior approval for continuing education programs based on the relevance of the program content to the medical coding, reimbursement, compliance, and billing profession. This document outlines the standards and processes for obtaining AAPC CEUs.
[Back to Top]
Event / Product Title
Submit the title exactly as it will appear in all marketing materials.
Vendors are not permitted to use the AAPC credentials in the title or on the cover of any product,
or in the title or headline of any marketing materials.
Approvals are title based; titles are from information provided on the application. All approved
titles are valid for one calendar year from the date of approval. The CEU Index number provided to you
via our PDF certificate or Code Cards are only valid for the exact title printed on the documents. Do
not change titles in any way once the approval is granted. If you decide that, you want to take
several of your approved titles and offer them as a boot camp, conference, or workshop contact the CEU
Vendor Department to create an entry for the title and total CEUs offered for the conference/summit/workshop.
This would provide information for our members via the CEU Search Tool.
[Back to Top]
Status / Approval Documents
Status of all applications will appear on the overview screen of your CEU Vendor page. The status
includes titles and an indicator icon designating the titles as Pending, Approved, Denied, Withdrawn,
Incomplete, and Expiring Soon.
Application Determinations: An email will be sent with the final determination
of your application regardless if the application was approved, withdrawn, denied, or incomplete.
If denied, withdrawn, or incomplete the email will state the reason for the determination or the
request for additional information to continue the review process. If approved, you will be notified
that your approval documents are available on your CEU Vendor page. Approved titles will have the
start and finish (expiration) dates along with separate icons to view and print each PDF document of
the Approval Documents: Approval Letter, Certificate, and Invoice.
Multi-specialty Breakout Session Event: Multi-specialty conference with breakout sessions,
multi-breakout session event, or multiple active approved titles in a conference format. You can request
a CEU Code Card in place of individual PDF Certificates. You will receive two PDF files, one specifically
for the attendee with session titles, CEU values, and specialty designations; and one for the vendor
that includes the information from the attendee card along with the assigned index numbers.
Distribution of CEU Certificates: Give all attendees a copy of the original
PDF certificate or CEU Code Card sent to you by AAPC. These are the only documents AAPC will accept
from a member for CEUs. The documents are not to be altered in any way; this
includes adding your company logo, company/organization's president's name and signature. You
can add the name of the attendee, the date of the course, and the approved index number
if it is not recorded.
Personalized Certificates: It is acceptable for you to make a personalized certificate for
your event that includes the above information. However, it is not permissible to include any of the
following on your certificate: the approved index number, CEU value, the AAPC CEU Approved Logo, expiration
date, or the statement: "This program has the prior approval of AAPC for _________ continuing education
hours. Granting of prior approval in no way constitutes endorsement by AAPC of the program content or
the program sponsor."
[Back to Top]
Expired CEU Index Numbers
All expiration dates appear below the index number on the certificate and are listed on the overview
page of your login CEU Vendor webpage. It is the responsibility of each vendor to monitor expiration
dates. The CEU Vendor Department does not monitor this for you. The overview screen
on the CEU Vendor webpage (if logged in) will indicate by this icon when a title will expire soon:
You will be contacted if our members report an expired CEU index number to us;
we will provide you with expired title and what you need to do to correct the problem.
[Back to Top]
Presenters / Post Secondary School Instructors
Presenters without a credential (e.g., CPC®, COC™ (formerly CPC-H®), CPC-P®, RN, MD, CCS-P, JD) or professional license
relevant to the subject matter must provide a resume for consideration of CEUs. Credentials with an
apprentice status will not be approved as a presenter/instructor. If the presenter/instructor is a
CPC-A® please refer to the apprentice status page for
details about how to remove the apprentice status.
Presenters: Report CEUs using the same certificate and index# as attendees, index can be submitted
only once. AAPC does not award CEUs for time spent in preparation. A maximum of 16
CEUs for first presentations per core credential, per two-year renewal period.
Post-Secondary School Instructors: Application is required for prior approval.
Instructors may receive up to 16 CEUs per core credential during a two-year renewal period for teaching
a face-to-face course specific to the credential.
[Back to Top]
Types of CEUs
The types of CEUs awarded at AAPC include:
- Core A focuses on the technical side of professional medicalcoding. Coders may claim all of their CEUs earned from core A.
- Core B addresses general business skills and professional development related to the healthcare field. Core B can comprise no more than 33% (1/3) of the total CEUs earned per year. Therefore, if one core credential is held, 12 of the 36 CEUs due every two years may be from Core B.
- Types of CEUsSpecialty CEUs focus on the technical side of coding for specific medical specialties. On the vendor application, select the medical specialties that will be focused on in the education. The target audience should be coders experienced in the specialty, not an introductory course for beginning coders. Specialty CEUs are in high demand with AAPC members. Make sure to select all specialties that apply on your application.
Please visit the CEU Information-Members page for further details.
[Back to Top]
Curriculum Approvable: Only program content applicable to the coding profession with current
year information is eligible for CEUs. CEUs awarded by AAPC, does not guarantee accuracy or quality
of curriculum. Quality of curriculum is the responsibility of the vendor. AAPC reserves the right to
reject content based on quality issues, and will disclose these issues to the vendor. The principal
focus of curriculum considered for CEUs is its educational value and a time element.
CEU Calculations Based on Time: Timed sessions are assigned CEUs based on instruction time.
Standard AAPC CEU determination for live education (workshop, audio seminar, conference) is; each 60
minutes of live content is the equivalent of 1.0 CEU. 30 minutes is the equivalent of .5, which is the
smallest time increment. The maximum awarded for a single application is 40 CEUs. For
written or online CEU calculations, click here.
Ineligible Content/Time: Registrations, welcomes, introductions, and other non-educational
activities such as breaks, lunches, and networking lunches are not eligible for CEUs. Time spent taking
quizzes or post-tests are not eligible for CEUs.
[Back to Top]
Live or Recorded events:Include Seminars, Workshops, Audios, Teleconferences, Live Web-Based
Trainings, Courses, and Post Secondary School Courses are also considered "Timed Sessions."
Required Content Needed Based on Number of CEUs Requested: A detailed program goal is sufficient
for 1.5 CEUs or less; however, you may attach documents you feel may be necessary for the review process.
2.0 or more CEU requests must submit handouts or Power Point presentations and a time-lined detailed
agenda with statements for each segment of time, such as an overview of the session with a list of objectives.
Session titles are not sufficient.
[Back to Top]
Guidelines for all Required Tests and Tests for Supplemental CEUs
Post-test Formatting Guidelines: All required tests and those submitted for supplemental CEUs
must follow AAPC guidelines for tests.
- Test content should be sufficiently challenging. Someone should not be able to pass the test without
having read the content or listened and learned from a presentation.
- 10 questions are required for each requested CEU; 15 questions are required for 1.5 CEUs, for example.
- Up to 2 of every 10 questions/answers combined may be true/false or yes/no, all of the above, none
of the above, mark all that apply, mark none that apply, etc; up to 3 of 15 questions may be true/false
or yes/no, all of the above, none of the above, mark all that apply, mark none that apply, etc;
- Multiple choice and fill in the blank questions are preferred.
- Tests must be submitted at the time of application submission.
- All tests must be graded by the sponsoring organization.
- The participant must pass with a score of 70 percent or higher to earn the CEU certificate of completion.
Educational publications: (required) 10 questions without rationales for each requested CEU,
with a maximum of 40 questions. The test is required for a participant to access the CEUs catalog number
assigned to the publication.
Newsletters and Magazines: (required) 10 questions without rationales for each requested CEU.
The test is required for a participant to access the CEUs catalog number assigned to the publication.
Online education: (required) 10 questions without rationales for each requested CEU, with a
maximum of 40 questions. Information-rich rationales included with test questions for online education
may contribute to the curriculum word count. Word count determinations are based on content and word
count of the rationales only.
Live sessions: A post-test is not required. AAPC allows for limited CEUs for testing as a supplement to
curriculum if information rich rationales are included.
Recorded products:(required) 10 questions without rationales for each requested CEU, with a maximum of 40. A post-test is required to verify attendance, and to allow a participant access to the CEU catalog number assigned to the recorded event.
Supplemental Post-test CEU Requirements: AAPC allows for limited CEUs for testing as a supplement
to curriculum for live or recorded live products. A vendor can opt to include rationales with each question
on its mandatory test for recorded curriculum to earn 1.0 supplemental CEU per hour of approved education.
Supplemental post-tests require the following in addition to the formatting guidelines listed above:
[Back to Top]
- Test questions submitted for supplemental CEUs must be followed with information-rich
- The maximum of 1.0 CEU for a post-test can be awarded as a supplement to a one-hour live or recorded
training, excluding post secondary school courses.
- The tests must be submitted at the time the curriculum is submitted and must follow AAPC test guidelines
Rationale as Curriculum
Requirements: Questions must be followed by rationales that include a detailed narrative
telling the story of how to come to the correct answer.. Students do not learn effectively with rationales
that simply state that the wrong answer was chosen; it's important to understand how to find the right
answer. Rationales should enrich the established curriculum not copy it exactly. What follows are examples
of acceptable rationales:
- Shortness of breath is documented. However, SOB is a common symptom associated with pneumothorax,
and ICD-9-CM Official Coding Guidelines state, "Signs and symptoms that are integral to the disease
process should not be assigned as additional codes, unless otherwise instructed by the classification."
- Total knee arthroplasty is reported with anesthesia code 01402 Anesthesia for open or surgical
arthroscopic procedures on knee joint; total knee arthroplasty. General anesthesia was provided
by a personally performing anesthesiologist, which is identified with an "AA" modifier. The patient
was healthy, which is reported with P1. The anesthesia diagnosis code should be the same as the surgeon's
post operative diagnosis. More specific diagnosis information was provided in the operative report
(localized, primary). The knee is identified as "lower leg." Therefore, the correct diagnosis is 715.16 Osteoarthrosis,
localized primary, lower leg. Anesthesia start time was 8:21 and end time was 11:00, for a total
of two hours and 39 minutes. Exact start and stop times are necessary to determine the precise time.
Surgery times are not considered when reporting anesthesia time.
[Back to Top]
- B is the right answer.
- The patient has sarcoidosis, reported with ICD-9-CM code 135.zz
In-service education is intended to provide CEUs for employers who provide free of charge education
to employees only. If the session is open to the general public or if a fee is charged, the application
will be denied under the in-service guidelines and a new application will be required under the "regular"
Recurring In-services: Complete application as an in-service; indicate in the application by
selecting the frequency of the sessions: weekly, twice monthly, monthly, every other month, or quarterly.
AAPC will give a "block" of approved index numbers with a single application.
Required Information: ApApproximate information is required for processing purposes regarding the topic(s), the presenter(s), or sometimes even the date(s) of the in-service at the time of application submission if exact information is not available. It is understood that these approximations may cause the date, content, and presenter to change. if the new presenter is not certified or is a CPC-A follow the Presenter/Post-Secondary Instructor guidelines. If the change is to the date of the session, you do not need to receive a new approval for the change, unless the date is outside the approval timeframe.
[Back to Top]
(Textbooks, Newsletters/Magazines, PDF or Online)
Qualifying curriculum: Educational publications commonly include narrative, illustrations, and
graphs or charts are taken into consideration during review. Excluded from word/page count are indexes,
reference material and educational exercises (puzzles, quizzes, or other work).
Requirements: A copy of the publication and post-test without rationales are required
to ensure the written curriculum has been completed; CEUs are not awarded for these tests. The test
must follow AAPC test guidelines.
CEU Calculation for Publications: The following guideline is used to calculate CEUs
for Educational Publications and Self Study Guides*:
- 50 pages of quality curriculum plus a post-test of 10 questions equals 1.0 CEU
- 100 pages of quality curriculum plus a post-test of 20 questions equals 2.0 CEUs
- 150 pages of quality curriculum plus a post-test of 30 questions equals 3.0 CEUs
- 200 + pages of quality curriculum plus a post-test of 40 questions equal 4.0 CEUs
The following guideline is used to calculate CEUs for monthly publications (i.e. newsletters, magazines,
emailed PDF articles, etc.)*:
- 8–24 pages of education with a 5 question post-test may receive 0.5 CEUs.
- 25 pages or greater of education with a 10 question post-test may receive 1.0 CEU.
Each publication can receive 1 CEU per month; weekly newsletters will be considered at 0.5 CEUs and
would be approved only twice monthly. The vendor is required to submit issue numbers or the dates of
the issues per CEU request.
[Back to Top]
To ensure that the appropriate CEU assignment is made for this type of curriculum, the guidelines
for both printed publications and lecture-based education are applied. CEUs will be awarded for both
aspects of the guidelines above. CEUs are for the vendor's own curriculum, not for links to source
documents coders can access on their own.
- Web-based curriculum requires a post-test to ensure materials were read and absorbed. The test should
be based on the curriculum word count: 10 questions for each 7,000 words, with a maximum of 40 questions.
Word count consideration may be given for any information-rich rationales that accompany the test questions
or any quizzes along the way. These rationales must qualify as curriculum in order to be considered
part of the word count. The post-test must follow AAPC guidelines for tests.
*Note: Font size and spacing will be taken into consideration in the page count. Online products may
require word count calculation. See below "Word Count Consideration".
[Back to Top]
Word Count Consideration
Time considerations are translated into word count when AAPC awards CEUs for online print products.
AAPC bases its print - both hardcopy and online - requirements on the number of words spoken in the
average coding education session. Our research shows that an average of 7,000 words is spoken in a one-hour
session. Therefore, our calculation for written CEUs is 7,000 words for 1 CEU. This information may
help vendors in their CEU application calculations. Keep in mind AAPC reserves the right to exclude
any material from the word calculation (for example, lengthy operative notes or coding scenarios, while
contributing to the curriculum, may not qualify as curriculum).
CEUs are based on education provided. Products containing exercises without curriculum are not eligible
for CEUs (for example, a series of worksheets with scenarios or coding questions). Rationales provided
with individual questions and answers may qualify as curriculum. See below for more information on rationales
If a Self Study Guide is composed of coding scenarios, as a practice tool,
each scenario must have rationale provided. The rationale will be considered the educational component.
A word count computation will be performed as a measurement of CEU value on the rationales. The coding
scenarios must be checked and corrected if needed by the sponsoring organization, prior to the participant
receiving a CEU certificate of completion. AAPC requires that the member pass with a 70 percent score
or higher in order to be awarded the CEU.
[Back to Top]
Required Materials, if Requested, for Review
Please refer to the chart below for required documents.
|Media of Presentation
||Required Materials for Review
|Live Face to Face Presentation
||Agenda or Outline **
|Recorded Live-CD/DVD On Demand Product
||Agenda or Outline**
|Web Based Training – Live or Self Study
||Agenda or Outline or Access to web based training via a ID and Password**
**Full handouts and/or Power Point presenations maybe requested at anytime during the review process
to verify level of content to be presented**
[Back to Top]
Approvals that address ICD-10 Implementation will be awarded Core B CEUs. ICD-10 Guidelines and Code Set Training and Anatomy and Physiology will be awarded Core A CEUs. Companies/Organizations must apply separately for AAPC CEUs and receive an AAPC index number and CEU value. Specialties will be assigned as appropriate based on the chapter/section being reviewed.
Please refer to the Requirements tab on this page.
[Back to Top]
Promoting Your Approved Program
You may not state that CEU approval has been submitted to, or is pending from AAPC.
[Back to Top]
AAPC will allow the vendor the ability to use the AAPC CEU Approved Logo for purposes of promoting
approved coding products. AAPC credential(s) can be used in the body of marketing materials but are
not permitted to use any of the AAPC credential(s) in the title or on the cover of any product, or
title or headline of any marketing materials.
The CEU Approved vendor logos are for approved CEU Vendors only, Vendors are not allowed to copy
the AAPC logo from our website for use in anyway. Please contact the CEU Vendor department at 1-800-626-2633,
ext.115 for the "NEW" prepared logo and text to be displayed when marketing your CEU approved status.
Guidelines for promoting your educational programs both online and offline will also be given. These
guidelines ensure your customers, and potential customers, are informed of the continuing education
units approved by AAPC.
AAPC will not provide a mailing list of our members. Please do not ask.
As part of the approval process, AAPC randomly and routinely audits CEU approvals. Feel free to contact
the CEU Vendor Department if you have any questions regarding marketing of your product within AAPC
Local Chapters and Vendors
Presenting at Local Chapter Meetings: Approved vendors are allowed to present at AAPC Local Chapter
meetings at the discretion of the current chapter officers. Local Chapter education CEUs are
awarded for education-not product or presenter promotion, limit presentation to education topics only.
If an AAPC Local Chapter has requested that you present at a meeting, your CEU Index number is not valid
for the Local Chapter meetings. The Chapter officers will request approval from AAPC's Local Chapter
Solicitation and Local Chapter Contact Guidelines: Solicitation of local chapters and local
chapter officers is strictly prohibited. AAPC Local Chapters do not become affiliates
with any other organizations, they do not resell products for vendors, and they do not need to be contacted
about your products. Do not solicit chapter officers to promote your events or products; they are not
obligated to talk to you or allow you into their meetings even for ‘a minute of their time'. You can
leave your business card and flyers near the entry of the meeting place but not inside the meeting room
itself. Members can then pick them up at their discretion. It is not allowed to use your vendor
status as a tool to infiltrate AAPC Local Chapters. We approve educational content, not a company or
[Back to Top]
Reasons for Application Denial
- AAPC does not approve CEUs for auditors for the audits they perform or for exit education provided
to physicians and their faculty.
- AAPC does not approve CEUs for a coder's day to-day coding/billing
responsibilities including providing education when it is a main responsibility of a job position
such as "New Physician Training." This includes any education that considered "mandatory" to employment
beyond the retention of a member's credential.
- Applications submitted for approval for curriculum that has an exam to earn a credential after completing
the curriculum and the exam is not available for separate registration and payment the application will be denied.
Example of mandatory training: annual compliance training (this includes anything that is employer
specific regarding their compliance plan that is broad in its information covered and not specific to
coding or documentation guidelines. This also includes New Hire Training, regardless if the education
comes from internal or contracted sources.
[Back to Top]
- AAPC will not award CEUs for publications or software considered a tool that a coder would or could
use at their desk to perform daily responsibilities. Examples would be CPT®, ICD-9-CM, and HCPCS
Level II, desk reference books and software containing reference material.
- Training on the benefits
of particular software or how to use the software may be eligible for Core B CEUs for first time
users only. Applications with the intent of refreshing user's knowledge will not be approved. Portions
of the training may be considered Coding/Billing knowledge, the CEU analyst will reflect back on the "purpose" of
the training to make a decision.
Reasons to Revoke Vendor Status
If an application has received prior approval and any of the following are found to be true, AAPC
vendor status will be revoked without refund of any fees for violation of these policies.
- Misrepresentation by the sponsoring organization or presenter of programs, credentials, or intent.
- False or misleading information by the sponsoring organization or presenter.
- False claims of AAPC endorsement or unauthorized logo use by the sponsoring organization or presenter.
- Editing/Modifying certificates and/or code cards from the original PDF documents provided after
approval. This includes the addition of a company logo, address, and/or signatures not on the
- Discrimination by the sponsoring organization or presenter against race, creed, religion and/or
- Representation by the sponsoring organization or presenter of AAPC and/or members in a negative
- Negative or adversarial remarks against payers or providers by the sponsoring organization or presenter.
- Foul or vulgar language will not be tolerated and visual aids shall be free of inappropriate content
or pictures per subject matter.
- Sharing or transferring an approved CEU for distribution by or through another entity.
- Findings that a credential and or an exam offering the credential are attached to approved curriculum.
- Using the approved time to promote products, services, or software for commercial or financial gain.
- Soliciting Local Chapters for products or services offered by the vendor.
- AAPC reserves the right
to revoke CEUs for any vendor for any reason.